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Search
  • Quick Links:
  • Upload a Story
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Upload a Story

Create Event Stories

Event Stories offer a one-stop solution for faculties and departments to promote events, both before and after they occur. To promote an upcoming event on the university’s main website, start by creating an Event Story. You may upload images, an agenda, or any other basic information about the event that you have at this stage to attract attendees. Once the event has concluded, modify the same Story and expand upon it to promote it further. Change it into a General Story in the CMS and add post-event highlights, such as photos, videos, and a text summary. This allows readers to revisit the event and see how successful it was.

The three most recent Event Stories will be listed in the “Events” section of the homepage. All the Event Stories can be viewed by clicking “All Events”.

“Events” section of HKU homepage

 

Users can also select “News & Events” from the homepage menu, then click “Events” to view all the Event Stories.

Click “Events” from “News & Events” menu

 

Events

 

When an Event Story is expanded upon post-event, they can be turned into a General Story which can continue to exist in the “All Stories” section of the site and may be selected to be featured in the Highlights or hero sections of the homepage.  

All Stories


 

Follow the steps below to learn how to upload an Event Story:

Important note: If you need to edit a story that has already been published, you must first withdraw it before you can resubmit the edited version. The story will be temporarily removed from the website while the newly added material is pending approval.

In this section
Step 1 - Login Step 2 - Create Event Stories Step 3 - Basic Information Step 4 - Body Content Step 5 - Additional Information Step 6 - Contacts Step 7 - Save Setting Step 8 - Post-event Promotion

Step 1 - Login

Login to HKU.HK by visiting https://www.hku.hk. Hover over the menu bar and click the “Upload a Story” button from the Quick Links. Then, sign in using your HKU Portal credentials. Once you have logged in successfully, you will be able to access the Dashboard page.

HKU homepage

Hover over the menu bar.

 

Upload a Story

Click the “Upload a Story” button.

 

Login with your HKU Portal credentials

Login with your HKU Portal credentials.
 

Next

Step 2 - Create Event Stories

Click “My Stories”, which you will see a list of stories you have created, if any. To create a new story, click on “Create Web Story”.  

Remarks: Function included in your “Dashboard” depends on your user role.

 

Next

Step 3 - Basic Information

Select and fill in the following basic information:

Basic Information

 

  • Language

    The HKU website consists of English and Chinese versions. The content of the university's communications are primarily in English. Just in case you only have Chinese content at the beginning, please choose the Chinese option. 

 

  • Type

    To promote upcoming events, select “Event Story”. The story will be listed in the “Events” webpage. ​​​​

    “Events” webpage

     

  • Display Date

    This is the publication date to be displayed in the story.

    Display date
     

  • Story Heading

    This is limited to 80 characters maximum. You can press “Enter” to add a line break in order to follow your own alignment to be displayed in your story.

    Story Heading
     

  • Summary

    This is limited to 150 characters maximum. The summary will be displayed in the list of event stories.​​​​

    Summary

     

  • Event Date, Area and Venue

    Select the event date, time and area, and input the venue. If the event will be held for non-consecutive days, you can click the “Add another date & venue” button and input the details again.

    Event Date, Area and Venue


    If the event will be held in a consecutive period, select “Event will be held for consecutive days”. Then, select the event starting and ending dates, time, area and input the venue.

    Select “Event will be held for consecutive days”

 
         The option of “Area” can allow visitors to filter the events by location in the “Events” webpage.

Fillter the events by location


 

  • Thumbnail / Header Image
     

     A Thumbnail image is displayed in the story listing, while a header image is displayed at the top of each story article. The best fit image size for a thumbnail is 853 x 569 px, and 2500 x 703 px for a header image.

    After uploading an image, please remember to specify the crop of the image by dragging the bounding box, or confirm the preset cropping area with a mouseclick. You also can reset the cropping area by clicking the "Reset crop" button on top right of the image.

    Thumbnail Image


     

Next

Step 4 - Body Content

For Body Content, you can add different content blocks. The reading time of your content, which is shown on the top right corner of Body Content, will be estimated based on the amount of your texts.

Remarks: "Text Editor" is initialized by default. If your story content starts from other than text, just leaving it blank would be fine.

 

  • Add Schedule

    You can add the agenda of the event with the “Add Schedule” content block. Input the name of your agenda, topic and description. To add the next activity on the agenda, click the “Add Activity” button.
     

    Add Schedule Add Activity
     

  • Add Text Editor

    You can add text in “Text Editor” and style the font with the editor's rows of tools.

     

  • Add Link To an Expert

    If the university academic featured in your story's text has an "Expert" page in the "Find an Expert" section of the website, you may add a link to their page to increase the interactivity of your story.


    Highlight the Expert's name, then click on the icon above.
     

    Choose the Expert, then click "Add Link".

     

  • Add Single Image

    Images can be uploaded as a single image which will autofit to content area width.

     

  • Left Image Right Text / Right Image Left Text

    Images can be aligned to the left or right of some text. Remember to add a caption for any images uploaded.


     

  • Add Image Slider

    You must add at least 2 images in an image slider, each with a caption.


     

  • Add Video



    If you want to upload a new video, please click the “Upload Video” button. Then fill in the video title and upload your video file in the pop up window titled, "Create Video". When the upload bar indicates 100%, your video file is successfully uploaded. You may upload a Thumbnail for your video at this stage or choose one of the generated thumbnails that will appear after your video has rendered.

    Create Video


    After uploading the video file, click the "Start Rendering Video" button. The video ID will be auto-generated and pasted in the “Paste your Video ID” box.

    Start Rendering Video

If you already have an uploaded video, please skip Step 1 and proceed to Step 2 "Paste your Video ID". You can type your video ID or search the video by inputting part of your video title, original video file name or video ID.

Remarks: The rendering time depends on the number of videos pending for rendering and the video file size.
 

  • Add Quote

    You may insert quoted text and indicate the author/speaker of the quote to let readers quickly grasp a key point.

 

Next

Step 5 - Additional Information

  • See more details (Optional)

    Input the URL of your event website for visitors to view more information about the event. You can enter your own link text. If no link text is entered, it will be shown as “Show more details” at the bottom of the story.

     

  • Categories

    Select at least one Category from the list based on the content of your story.  This information will help users find your story when looking at certain categories of stories.

     

  • Hashtags

    At least 3 but no more than 10 hashtags are needed. You can customise or select from predefined ones. These will also help your story to be more easily found.

    Remarks: space and symbols should not be included within the hashtags.

     

  • Faculty/Department

    Your Faculty/Department will be automatically for you based on your HKU Portal login.

     

  • Select HKU Experts to feature at the end of the story (Optional)

     

    You can feature one or more HKU Experts at the end of your story if they have a opted to be listed as an expert in our Find an Experts directory.  In order to be featured in our Experts Directory, scholars need to indicate that they accept media contact via the Scholar’s Hub.

    *Please note the “Find an Experts” function will be launched at a later date when data from the new HKU Scholars Hub is available.

 

Next

Step 6 - Contacts

Should you wish to leave a contact for people to communicate with if they have any questions regarding your event, one or more contacts can be added by the following two actions:

 

  • Add a contact from the Media Contact Directory

    You can search for the contact by inputting the name of contact person, faculty or unit.

 

  • Manually input a contact

    You can also manually input the name, email, website or telephone of the contact person.

 

Next

Step 7 - Save Setting

Please select to agree to the Terms of Use. Then select the action as "Save draft" or "Submit story". You can leave any remarks for your record when saving as a draft, or leave a message for the approver when submitting the story. When finished, click the "Confirm" button.

Save Setting

After completing all these steps, you are good to go! The story will be published on the HKU website after approval.

Remarks: It may take approximately 7 working days for our team to process your submission. We will send you an email message when it has been approved.

 

Next

Step 8 - Post-event Promotion

After the event has been held, you can modify the same Event Story and add post-event highlights, such as photos, videos and text summary for the purpose of post-event promotion.

Click “My Stories” in the Dashboard page, search the past Event Story by the ID or the story title. You can also filter by story type and select “Event Story” to view all the Event Stories that you have submitted.

Filter by "Event Story”



Then, click the “Edit” button to modify the Event Story.

Click the “Edit” button

 

In the “Save Setting” section, select the action as “Withdraw" and input the withdrawn reason. After that, click “Confirm”.

Withdraw the Event Story

 

After withdrawing the Event Story, click the “Edit” button again to change it into a General Story.

Click the “Edit” button again


Change the story type from “Event Story” to “General Story” and modify the story so that it would appeal as a post-event coverage. After the content has been updated and the new information is approved, it will be listed in the “Stories” webpage.

Story type

 

Change to “General Story”


 

You can edit the body content by adding image slider, video, quote, etc. of the event held. For the usage of different content blocks, please refer to “Step 4 –  Body Content” in this guide.

Back to Step 4 -  Body Content

After completing the update, select the action as “Submit story” and click “Confirm” to re-submit the story for approval.

Re-submit the story for approval

 

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